Please follow the calls for proposal in question via our website and social media accounts.

You may reach the EU’s external assistance projects (IPA) via following websites:

• Directorate General for International Partnerships (DG IP) website:

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home

• Funding and Tender Opportunities (F&T Portal) website:

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home and

• Ministry of Environment, Urbanization and Climate Change, General Directorate of the European Union and Foreign Relations website:

https://ipa.csb.gov.tr

All of the EU grants and tender notices are published at these addresses. Besides all answers and questions during the evaluation procedure, please follow these websites for the other important notices.

Please access tender dossiers at https://mis.csb.gov.tr/search.jsp# address.

It is prohibited to obtain tender-related information by telephone. Please file your information requests in writing via the official communication channels of the contracting authority.

No. Tenders are made by the Ministry of Environment, Urbanization and Climate Change, General Directorate of the European Union and Foreign Relations, Project Implementation Department.

The Tender Dossier structure, which is used in the tenders falling within the scope of the EU external assistance projects (IPA programmes), is elaborated in PRAG (Practical Guide) appendices. Although differs to a certain extent depending on each tender type (services, supplies, works), the tender dossiers consist of the following in general:

• Prior Information Notice
• Contract Notice
• Tender Dossier
• Instructions to Tenderers / ITT
• Contract and Special Conditions
• General Conditions
• Terms of Reference – ToR / Technical Specifications
• Budget / Financial Offer
• Administrative Compliance Grid
• Evaluation Grid
• Tender Submission Form
• Pre-Financing Guarantee Form
• Financial Identification Form
• Legal Entity Form
• Declaration on honour on exclusion criteria and selection criteria
• Tax and Customs arrangements

The tender dossier consists of the following in case it is for a grant call:

• Guidelines for grant applicants
• Application Form – Concept Note & Full Application
• Budget
• Logical Framework (Logframe)
• Identification Form
• Financial Identification Form
• PADOR Form
• Declaration on honour on exclusion criteria and selection criteria

PADOR (Potential Applicant Data Online Registration) is an online database system developed by the European Commission. This system serves the purpose of centrally gathering and keeping up-to-date the corporate details of institutions and organizations that file applications for the grant programmes financed by the European Union.

Institutions create a one-off record via PADOR to obtain a EuropeAid ID (PADOR ID) number and use this identity in all of the EU grant applications. This eliminates the resubmission of the same information in each and every project call.

PADOR system is accessible at https://webgate.ec.europa.eu/pador address.

During IPA II period (2014–2020), all eligible institutions and organizations that would file applications for the grant programmes financed by the European Union had to register with the PADOR system.

• The system has ensured that applicants submit their:
• Legal status,
• Corporate and financial capacities, and
• Project experience backgrounds

in a single platform.

PADOR record has been applicable to the concept note and full application stages of all grant calls conducted in the scope of PRAG (Procurement and Grants for EU External Actions) guidelines.

In IPA III period (2021–2027), PADOR system has now been used in an integrated manner with the Funding & Tenders Portal. PADOR ensures, in this new period, that applicants can keep their legal, financial, and operational details up-to-date and that the European Commission can verify such details digitally.

Applicants must have valid PADOR records as part of grant calls released in IPA III scope. This record serves as a basis in the assessment of an institution’s eligibility, financial strength, and track record.

Note: PADOR record is required only for grant applications and it is not used in tenders.

FIDIC is the abbreviation of the French term “Federation Internationale des Ingenieurs Conseils” and it denominates the International Federation of Consulting Engineers established in Switzerland. The general terms of reference prepared by FIDIC for construction contracts are used in Türkiye as the general terms of reference for the construction contracts signed as part of the European Union’s Pre-Accession Financial Assistance (IPA).

Terms of Reference (ToR) is the technical specifications used in the service procurement tenders. It generally describes the activities that a project’s beneficiary requests a consulting company to do. Consulting companies draft their technical proposals (organisation and methodology) in line with these terms of reference. In the international restricted tenders procedure, ToRs can be prepared in two ways; i.e., Fee-Based and Global Price.

The term Description of the Action (DoA) has two meanings.

First, it is a “Description of Action” document relating to the European Union projects to be implemented by a party that is considered to be a monopoly in its own field such as an international organization that is closely related to and qualified for a given project’s subject. This is an underlying document whereby a project’s objectives, activities, expected outcomes, time schedule, and budget are elaborated.

DoA ensures a transparent, measurable, and trackable execution of a project implementation process.

Titles Generally Included in DoA:

• General and special objectives of a project
• Work plan and time chart
• Expected output and outcome indicators
• Project management structure and responsibilities
• Reasons of budget items and costs
• Sustainability
• Visibility, communication, and reporting obligations

There can be supplementary sections such as horizontal issues.

Second, “Description of the Action” is one of the sections included in the Application Form of a grant project’s bidding dossier. It needs to be prepared in line with the matters enumerated in a grant call.

The tenders called by the Ministry of Environment, Urbanization, and Climate Change in Türkiye within the scope of the European Union Pre-Accession Financial Assistance (IPA) are carried out under the provision of “they are not subject to this Law with the exception of fines and disqualification from tenders” pursuant to the Article 3/c of the Public Procurement Law 4734.

Tenders relating to the projects conducted in the programme framework are executed in four main groups as follows:

• Works (construction);
• Supplies (goods procurement);
• Services; and
• Grants.

Every tender type can be executed via different procedures that conform to its nature. Such procedures are elaborated in PRAG – Procurement and Grants for European Union External Actions (A Practical Guide) document (https://wikis.ec.europa.eu/spaces/ExactExternalWiki/pages/152798604/ePRAG).

The tenders conducted by the Ministry for works and supplies are generally carried out in international open or local open procedure, while tenders for services are predominantly conducted via international restricted procedure. The other tender procedures described in requirements PRAG can be applied as necessary in line with the project requirements.